Definition Agenda of Meeting

Agenda means things to be done in the meeting. It is a predetermined program of the business to be transacted in the meeting . It is a systematic record of the items of business in their proper order of importance. In preparing agenda, the routine items of business in their proper order of importance . In preparing agenda, the routine items are place first and then controversial matters are placed . It is generally served with the notice of the meeting . Agenda should be written in clear and explicit language avoiding ambiguous words. Agenda is prepared before the meeting takes place with a view to avoiding omission of any important business in any meeting. The agenda is prepared by the secretary in any important business in any meeting. The agenda is prepared by the secretary in consultation with the chairman or senior executive of the organization. Generally agenda are written at the bottom of the notice. Sometimes , agenda are given in a separate sheet which is enclosed with the notice. All items in the agenda are serially written in order of importance and sometimes with notes under each item . The agenda items must be within the scope of the meeting and not in violation of the rules, regulations and buy-laws of the organization sometimes, agenda are written in an Agenda Book for the use of the Chairman.