Minutes of Company Meetings

Minute is the precise and accurate official record of the decisions taken at the company meetings. It only records the   resolutions taken by the members in the company meetings. Minutes also records the facts and circumstances behind the passing of a resolution. So it is also known as Minutes of Narration. Generally minutes are written from the notes taken by the chairman and secretary from the proceedings of the meeting and it is drafted in such a clear and lucid language so that ambiguity can be avoided and it represents each item separately. The contents of the minute’s are------

1)  The nature of the meeting should be specifically stated.

2) The date, time and place of the meeting.

3) The names of the chairman and secretary

4) The names of the Directors and other members present at the meeting.

5) All the resolutions passed in the meeting.

6) The minutes need not include any matter, which in the opinion of the chairman, is or may be considered defamatory or irrelevant or immaterial or detrimental to the interest of the company.

7) Each page of the minute book must be initialed by the chairman and last page of the book must be signed by the chair man of the meeting with date.