Minute
is prepared so that the motion and resolutions taken in a meeting can be used
as reference in future. The preparation of minutes serves the following
purposes.
a) It preserves a clear, concise and accurate
record of the business transacted in the meeting.
b)
It serves as a permanent record of the actions of the members and decisions
taken in the meeting.
c)
It serves as a legal document when it is confirmed by the next meetings and
signed by the chairman.
d)
It helps as the guidelines of the organizational activities of any concur.
e)
It serves as reminder of the subject matter dealt with in the previous meetings.
f)
It is the official records of proceeding and decision of the meeting.
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