Principles of Writing Minutes

The following principles are followed for writing Minutes----

1) It should be clear, concise and accurate and free from ambiguity.

2) It should be written by dividing the matters into suitable paragraph.

3) Each paragraph should be written with a brief heading for quick reference .

4) It should include the correct and fair summary of the proceedings of the meeting.

5) It should state the name of the meeting with date, time and place.

6) It should mention the name of the chairman and other important persons attended the meeting.

7) It should state the name of the proposer, secondary method of voting, voting result and the resolutions of the meeting.

8) It should state separately the financial and other special terms discussed in the meeting.

9) It must be  recorded in the Minutes book.

10) Explanatory notes should be given for special issues at the foot-note of the minutes.

11) The minutes must be signed by the chairman with date and confirmed in the next meeting by the members.